The Free Internet Cafe for the Blind & Visually Impaired, the first in the whole of Africa, which opens the World Wide Web, making The Gambia a leading light in Africa, with this technology by allowing free and total access to surf the net send and receive emails and for students to enhace their studies with the aid of this pioneering software. No more do they need to rely on a third party to read to them newspapers, magazines, books, letters and world wide information. Nonvision.KingfisherGambia.com - Finding words in Documents
 

4.10 FINDING WORDS IN DOCUMENTS

You don’t need to wade through a whole document to find a friend’s phone number or other words - you can go straight there.

ALL VERSIONS OF OFFICE:

To find a word in your document, start at the top of the document by pressing CONTROL HOME. Press CONTROL H. Type the word you are wanting and press ENTER. A dialog is on screen showing the first selected occurrence of the word you want. Press the ESCAPE key and you can read the line where the selection is with ARROW UP then DOWN. You can check or edit the word as normal.

To find the next occurrence of your word in the document, Press CONTROL H to bring back the dialog. TAB until you hear "find next" and press ENTER. The next occurrence will be selected and just follow the ESCAPE and edit routine as above.

You may perhaps want to find a word then replace it with another. Start at the top of the document by pressing CONTROL HOME. Press CONTROL H. Type the word you are wanting and press ENTER. A  dialog is on screen showing the first selected occurrence of the word you want. TAB until you hear "replace with" then type the replacement word. If you want just to replace the first occurrence of the word, TAB twice then press ENTER or TAB three times to replace all occurrences of the word and press ENTER. You will be told how many changes have been made. Be a little careful when you replace all. For example, in this manual, sometimes we need to write "right hand" and sometimes "right-hand".

OFFICE 2010 AND LATER:

The above works just as well but Office 10 and later versions have a more sophisticated search solution and you might want to make use of this. Press CONTROL F for find, type the word you are looking for but don’t press Enter. The found word will appear in yellow. Press the DOWN ARROW to hear the line containing the word and the cursor will be on the last letter of that found word. CONTROL F will take you forward to the next occurrence of the word. You can, of course, edit and make changes manually.

But, if after typing in your word, you press the TAB key and then ARROW DOWN, you are taken through a new list of search possibilities. Entering on the first which is "Options", you find yourself in a dialog with checkbox choices including case sensitive Whole words only etc. Just tick, by pressing the SPACEBAR, the ones that interest you. Press ESCAPE when done.

If you ARROW DOWN some more, after coming out of "Options", pressing CONTROL F and DOWN ARROW again, you discover Advanced Find as well as the opportunity to search for comments and graphics.

There is still one more useful search function to discover. Again go to top of document and press CONTROL F. TAB to hear "search" as before but this time keep pressing the TAB Key. You will hear "Browse headings", "browse pages" and "get the results of your search. Press ENTER on this one and keep pressing TAB until you hear "first", "second" and "third" etc. occurrence of your search. Sometimes it is very nice to know precisely which occurrence of your search word you have found.

 

The Free Internet Cafe for the Blind & Visually Impaired, the first in the whole of Africa, which opens the World Wide Web, making The Gambia a leading light in Africa, with this technology by allowing free and total access to surf the net send and receive emails and for students to enhace their studies with the aid of this pioneering software. No more do they need to rely on a third party to read to them newspapers, magazines, books, letters and world wide information.